
Information Security Awareness: Employee Training to Protect Your Company’s Data and Reputation
The purpose of security awareness training is to make all employees aware of information security policies, equip them to handle security issues when they arise, and meet compliance training requirements. We can have all the technical systems and controls in place, but if we, as human beings, fail to follow security policies and practices, the entire system can fall apart.
What’s the Risk?
So, what’s the big deal? Why is security awareness training so important?
1. Monetary Risk: Your company could face fines if it is found non-compliant with laws and regulations.
2. Legal Risk: If an employee violates the law—whether knowingly or unknowingly—it could lead to legal consequences for both the individual and the company.
3. Reputational Risk: One of the biggest risks is damage to the company’s reputation. We’ve all seen large companies in the headlines due to data breaches. You don’t want to be one of them.
Why Do Data Breaches Happen?
Data breaches can be caused by technical issues, such as new viruses or malware. However, the majority of breaches occur due to human error and carelessness. Here are some common examples:
– A sensitive document is left out in the open.
– A computer is left unattended without password protection.
– Sensitive information is sent over unencrypted email.
– Employees fall victim to social engineering, where someone manipulates them into providing protected information, often with something as simple as a phone call.
Actions You Can Take to Protect Your Company
To reduce the risk of breaches, there are several specific actions you can implement:
1. Update Anti-Virus and Anti-Malware Software: Keep these programs up to date to protect your computer from the latest threats.
2. Don’t Install Unapproved Software: Ensure that only approved software is installed to maintain security.
3. Keep Your Operating System Updated: Install updates as soon as you’re notified of them to protect against vulnerabilities.
4. Log Off or Lock Your Computer Screen: Always log off or lock your screen when not in use, and use a password-protected screensaver.
5. Physically Lock Up Documents: Store any documents containing sensitive information securely when not in use.
6. Adopt a Clear Screen, Clear Desk Policy: Keep your workspace free of unnecessary papers and ensure that sensitive information is stored properly.
7. Never Write Down Your Passwords: Writing down passwords—especially on sticky notes—is equivalent to not having a password at all.
8. Be Cautious of Email Attachments: Avoid opening email attachments from people you don’t know or trust.
Make Security a Habit
Security awareness isn’t just a one-time effort; it’s about building habits that protect your company’s data, resources, and reputation. Always report any suspicious or potential security issues to your local information security officer. By making security a part of your daily routine, you contribute to safeguarding your organization from the ever-present threat of data breaches.
Remember, protecting your company’s data is everyone’s responsibility.
Content provided under license by IT Rockstars, customized for MSP Near Me.